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The Windows recycle bin usually receives little attention. However, correct handling is just as important for securely removing sensitive data as it is for restoring accidentally deleted content.

Such a long guide to the Windows recycle bin? Yes, because the Windows tool offers much more than just collecting data that is no longer needed. The term “collect” was chosen deliberately because it describes the function of the recycle bin much better than “delete.”

As with the real recycle bin at home, what you throw in it is not gone. Rather, the waste bin must be emptied so that it does not overflow and the discarded contents actually disappear.

Both also apply to Windows: The space in the recycle bin is limited and “deleted” files can be restored without much effort. It therefore does not offer protection for confidential content.

The recycle bin does not delete the data it contains

Windows recycle bin
You can use the context menu of the recycle bin to define the maximum storage space it can occupy on the hard drive and set what happens to “deleted” items.

This should also be emphasized again because Microsoft always refers to the Windows function as “Delete” — but it should correctly be called “Move to Recycle Bin.”

Even the option “Delete files immediately (do not move to recycle bin)” cannot hide this fact. This is because the data itself is not really gone or deleted. This recycle bin setting at least ensures that hard drive space is actually freed up for saving other data when “deleting.” At the same time, this overwriting makes it more difficult to reconstruct the deleted elements.

The additional option “Show dialogue to confirm deletion dialogue,” on the other hand, only skips the confirmation prompt, so the “deleted” data is still there, occupies storage space, and can be easily restored.

Tip: You can prevent this by using Secure Eraser to overwrite files and free storage space several times after emptying the recycle bin.

Windows allows different recycle bin settings for each partition and hard drive: While the operating system can delete the elements of one area directly, it can collect those of another in the recycle bin. You can bypass the “Collect” setting in individual cases if you use the Shift+Del shortcut instead of the Del key to delete. The maximum storage space used by the recycle bin can also be configured separately for each partition.

It is important to note that Microsoft proceeds differently when deleting external drives: While the delete command moves items from external USB hard drives to the recycle bin as with internal ones, they are bypassed by the recycle bin and deleted immediately in the case of USB sticks and network hard drives. At least Windows indicates this with the question “Do you want to permanently delete these items?”.

You can show or hide the icon for the recycle bin on the desktop. To do this, open the Settings app and set whether the desktop icon should be visible under Personalization > Themes > Desktop icon settings. Hiding or showing it does not affect the recycle bin functions.